The JBG SMITH Corporate Office

  • Property Manager at 1101 17th Street

    ID
    2018-3212
    Location
    US-DC-Washington
    Type
    Full-time
  • Overview

    The Property Manager is responsible for the overall financial and operational management of two commercial office buildings totaling approximately 500,000 square feet and other properties as assigned.  Responsibilities include, but are not limited to, budgeting and reforecasting, tenant relations, lease administration and accounts receivable, physical inspections, invoice management/processing and contract administration.  The Property Manager is responsible for complying with the operational policies and procedures established by JBG SMITH. 

    Responsibilities

    The Property Manager’s specific responsibilities and duties under the direction of the Portfolio  Manager include, but are not limited to the following:

     

    • Maintain excellent tenant relations. Regularly meet with tenant contacts to ensure expectations are met and issues are addressed in a timely manner. 
    • Prepares the annual budget, quarterly reforecast, perform monthly operations statement review, and draft the monthly management report including variance report. 
    • Demonstrate a strong knowledge and understanding of the various tenant leases and lease clauses. Maintain tickler system of key expiration/notification dates in lease files, perform monthly rent update, review and approve annual reconciliations, and complete all miscellaneous tenant billing. 
    • Supervise and mentor the assigned staff. 
    • Process purchasing paperwork, including purchase orders, contracts and first addendum, check approval, and review of invoices prior to payment approval. 
    • Oversee collection activity for assigned properties. Follow up with tenant on payments and work with attorney on collection activities when required.  Complete internal log notes on all AR activity. 
    • Oversee service contractor performance, including preparation of requests for proposal and contract specifications, analysis of pricing, transition issues and adherence to specifications. 
    • Bid, evaluate, supervise and oversee small construction projects and capital projects as necessary. 
    • Coordinate tenant move ins or move outs, including: meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restrictions and ensuring in all ways possible that the moving procedure is trouble free. 
    • Maintain accurate lease files, property files and vendor files on site. 
    • Conduct and document property inspections of various types using the Angus system. 
    • Responsible for efficient and regular communication to the Portfolio Manager regarding significant property and tenant activities. 
    • Other duties as assigned.

    Qualifications

    • Strong management/supervisory experience required. 
    • Open communicator.   Coach/Teacher.  Good listener.  Empathetic. 
    • Recognizes and appreciates direct reports’ efforts and contributions, as well as provides timely constructive feedback. 
    • Good corporate champion who fosters teamwork and professional growth.

     

    Education/Experience:

     

    BA/BS degree preferred plus a minimum of five years progressive experience in commercial real estate management desired.

     

    Certificates, Licenses, Registrations:

     

    Certified Property Manager or Real Property Administrator designation or candidacy preferred.  Is required to obtain DC Property Manager license (or equivalent) within 6 months of employment if candidate does not have.

     

    Technical Experience:

     

    Advanced computer skills including strong working knowledge of Excel and Word with some familiarity with accounting software packages (Yardi, JD Edwards, etc.) preferred.  Ability to learn and effectively use internal software packages such as VTS, Propidex, Angus and Stellent.

     

    Other Skills/Requirements:

     

    • Ability to work with minimal supervision and to supervise and direct efforts of subordinates. 
    • Ability to regularly and customarily exercise discretion and independent judgment. 
    • Strong knowledge of building mechanical systems and construction management preferred. 
    • Ability to prepare detailed monthly financial reports. 
    • Ability to manage multiple projects simultaneously. 
    • Strong analytical skills and effective problem solving skills coupled with the ability to work                                 independently and effectively manage concurrent tasks. 
    • Demonstrated effective verbal and written communication skills. 

    Other Important Attributes:

     

    • Composed demeanor, professional appearance, positive attitude and customer-oriented approach are priorities for this position. 
    • Exercises good judgment and uses discretion. 
    • Ability to keep processes moving forward and take initiative as appropriate. 
    • Must be reliable, dependable with excellent attendance, flexible and versatile. 
    • Must be confident and capable when communicating with customers inside and outside the company. 
    • The ability to work well under pressure.

     

    Physical Requirements:

     

    The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

                                                           

    While performing the duties of this job, the employee is frequently required to sit and use hands to handle office equipment, paper reports, etc.  The employee is frequently required to stand and walk and is occasionally required to reach with hands and arms.  May occasionally be required to lift up to 10 pounds a distance of 30 feet as needed.  Must be able to move freely throughout the property, including moving up and down stairs.  Must be able to sit for up to 50% of the work day.

     

    Property/site inspections may require any of the physical requirements indicated above.

     

    Work Environment:

     

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

     

    While performing the duties of this job, the employee is occasionally exposed to wet or humid condition, work near moving mechanical parts, work in high, precarious place, fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions.  The noise level in the work environment is usually moderate.

     

    Property inspections and general administration of responsibilities are affected by the environmental conditions indicated above.

     

    Disclaimer:

     

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

     

    JBG SMITH is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.

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