The JBG SMITH Corporate Office

Leasing Coordinator

ID
2017-2804
US-MD-Chevy Chase
Type
Full-time

Overview

The Leasing Coordinator is responsible for providing a full range of administrative support to the brokerage professionals within the Leasing Team.  The ideal applicant will be friendly with a positive attitude and will remain flexible and organized while multi-tasking in this fast-paced and customer service oriented environment. 

Responsibilities

  • Responsible for the preparation of the following including but not limited to:

       - Correspondence
       - Proposals
      - Tour Packages
       - Lease-out Letters
       - Commission Agreements
       - Fully-Executed Memorandums
       - Expense Reports

  • Abstract deal terms from Letters of Intent and enter into deal approval/lease request software
  • Coordinate tenant tours with Property Management to ensure all spaces are “tour ready”
  • Prepare tour packages with customized materials including floor plans, building flyers, etc.
  • Prepare various lease packages for approval
  • Prepare quarterly reports for brokers detailing tenant expirations
  • Prepare option reports for brokers
  • Assist brokers with Government submissions gathering building specific information for multiple buildings and assembling detailed submissions
  • Enter brokers’ time spent on successful lease deals on a monthly basis and follow up to ensure all time is captured for capitalization
  • Process department invoices and check requests for such expenses as catering, test fits, memberships, and sponsorships
  • Assist brokers will entering/tracking/maintaining deal related data in leasing pipeline software
  • Prepare and submit expense reports
  • Assist Marketing Department with custom tour set ups as needed
  • Assist Marketing Department as needed with client/broker events
  • Ensure building flyers, floor plans (system generated and customized) are up-to-date
  • Prepare Tenant credit reports and past Tenant rent history reports for financial review to determine security
  • Prepare Monthly Leasing Activity Reports for third party properties.
  • Create customized floor plans for space demises, custom tours, etc. including adding dimensions, and labeling
  • Schedule meetings, including reserving conference rooms, ordering catering, and coordinating room and A/V set-up

Qualifications

Education/Experience: 

  • College degree preferred.
  • Two (2) or more years of successful administrative leasing experience.

Technical Experience: 

  • Strong clerical skills including, typing 50-60 wpm, accurate record keeping, and file maintenance abilities.
  • Advanced word processing and electronic spreadsheet/Excel skills preferred.
  • Strong computer skills: Microsoft Word, Microsoft Outlook, Microsoft Excel, PowerPoint preferred.

Other Skills/Requirements: 

  • Strong analytical and organizational skills, including the ability to collect, interpret, organize and evaluate detailed data. 
  • Excellent interpersonal and communication skills (both verbal & written). 
  • Friendly, helpful team player with a positive, customer-service attitude. 
  • Strong problem-solving skills coupled with the ability to work independently and effectively manage concurrent tasks and prioritize accordingly. 
  • Exercise good judgment and takes initiative to properly address and resolve issues.

Other Important Attributes: 

  • Composed demeanor, professional appearance, positive attitude and customer-oriented approach are priorities for this position.
  • Must be confident, capable, and professional when communicating with customers inside and outside the company.
  • The ability to work well under pressure with competing priorities.
  • Ability to keep processes moving forward and take initiative as appropriate.
  • Must be reliable, dependable with excellent attendance, flexible and versatile and have the ability to adapt to rapidly changing priorities.

Physical Requirements:

 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship.

 

While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.  The employee is regularly required to walk and occasionally required to stand, stoop, kneel, crouch, or crawl, and lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision.

 

Work Environment:

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do so without undue hardship. 

 

The noise level in the work environment is usually moderate.

 

JBG SMITH is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.

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