The JBG SMITH Corporate Office

Senior Lease Administrator

ID
2017-2690
US-MD-Chevy Chase
Type
Full-time

Responsibilities

Daily Responsibilities

 

  • Review redline lease documents for accuracy and work with leasing personnel/general counsel to correct problems and clarify incongruous language prior to document execution.
  • Review all lease documentation for proper signatures and completeness in readiness for full execution
  • Abstract and set up all commercial lease documents (new leases, amendments, terminations, assignments, subleases, etc) in Yardi Voyager.
  • Calculate and enter necessary billing adjustments and upload backup of billing data onto the JBG intranet.
  • Update and monitor properties’ rent rolls and square footage, maintain stacking plans.
  • Prepare lease commission invoices, true-up adjustments and process for payment
  • Assist property management staff with any tenant account questions or lease questions.
  • Maintain/track letters of credits required vs. received, expiration dates, reductions, etc.
  • Request and enter gross sales information and calculate/bill percentage rents for retail tenants.

 

Monthly Responsibilities

 

  • Maintain and monitor PM accounting tickler system to track date-sensitive lease/economic requirements.
  • Calculate and bill CPI rental adjustments/increases.
  • Upon approval, prepare check requests and process in PM accounting system all tenant refunds as needed. Calculate interest when necessary.
  • Schedule and initiate monthly account receivable conference calls and follow up on actionable items

 

Annual Responsibilities

 

  • Prepare and bill tenant pass-thru reconciliations for operating expenses, real estate taxes and percentage rent.
  • Prepare and bill tenant pass-thru estimates for operating expenses, real estate taxes and percentage rent.
  • Prepare and mail tenant reconciliation and estimate packages, and maintain property summary schedules for auditing.

Special Projects/Other

 

  • Prepare and bill tenant credits due to reduction in property tax assessment. Maintain property tax summary schedules.
  • Provide due diligence support for acquisitions/dispositions/refinancing. Audit, abstract and set up leases in Yardi Voyager for proposed purchases.  Create detailed rent roll.  Assist in preparing estoppels.  Review estoppels for accuracy, completeness and other as-needed lease-related information.
  • BS or BA degree required

Qualifications

  • Minimum of 5 years related experience in commercial or retail real estate
  • Strong financial/analytical skills with the ability to interpret complex commercial lease language. Candidates with an accounting background are strongly preferred.
  • Extremely organized, detail oriented, self-directed, motivated, reliable and dependable
  • Ability to work quickly, accurately and with changing priorities under tight deadlines
  • Excellent oral and written communication skills
  • High proficiency in MS Office products
  • Experience with Yardi Voyager or comparable system is a plus

 

JBG is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law

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